Material Management Introduction
GENERAL
Material directorate is responsible for timely and economically purchasing of specified materials from approved suppliers according to the requests from any organizational unit.
The purchased quantity and the degree of urgency for the order:

  • AOG.
  • CRITICAL (CRT).
  • ROUTINE (ROT)

Are to be set to satisfy the need, optimizing the cost of purchasing, and minimizing shortage and late deliveries.

The purchasing procedures covers the

  • Operational purchasing.
  • Routine replenishment.

Increase of any abnormal consumption for expendable Parts or abnormal rate of removals for component through a System that submits the case to engineering directorate for study with the manufacturer.



ITEM MANAGER
All the functions of procurement and purchasing including full stock control management are being carried out through well qualified (ITEM MANAGER) policy as a development of working system.
In that system there is one team responsible for all purchasing and planning procedures starting with studying and analyzing the material request, submit the P/O, follow up payment process, shipping details, and ending by informing the custom clearance section and receiving section of the incoming shipping details.
PROCESS
Our system designed to follow up the acknowledgement receipt of the order from the supplier according to the following criteria:-
For AOG orders, acknowledge must be within 24 hrs.
For CRT orders, acknowledge must be within 7 days.
For ROT orders, acknowledge must be within two weeks.

A reminder is sent to the supplier if the acknowledgement time exceeds the above-mentioned criteria.
Upon receiving the pro-forma invoice from the supplier our item manager studies the compliance of the pro-forma invoice contents regarding:-

  • Technical data requested in P/O.
  • Quality document requested in P/O.
  • Qty requested in P/O.
  • Payment terms rules of EGYPTAIR MAINTENANCE & ENGINEERING.
  • Suitable shipping date requested.

The system follows up payment process with financial directorate and gets the payment information and submits it to the supplier and receives the shipping details from theme.

There is a very adequate system at EGYPTAIR MAINTENANCE & ENGINEERING for Acceptance/Inspection of the material received from outside contractors/suppliers by Standard Receiving Inspection (SRI) or Tech Receiving Inspection (TRI) if required.

The system forwards only the material which passes the full inspection and acceptance for the received materials to store.

Any discrepancy during SRI for any rejected past will route the material to the Hold area.

DOCUMENTATION OF MATERIALS
The following table contains the accompanying documents that are to be requested from the supplier whenever serviceable aircraft materials are purchased, repaired, or borrowed.

Product Acceptable Type of Document
Structural part EASA Form one / JAA Form one*,
or FAA Form 8130-3,or TCA 24-0078 Form.
Equipment EASA Form one / JAA Form one*,
or FAA Form 8130-3,or TCA 24-0078 Form.
Kits with structural parts or equipment EASA Form one / JAA Form one*,
or FAA Form 8130-3,or TCA 24-0078 Form.
Kits with structural parts only EASA Form one / JAA Form one*,
or Certificate of conformity.
New engine EASA Form one / JAA Form one*,
or FAA Form 8130-4.
Used engine EASA Form one / JAA Form one*,
or FAA Form 8130-3,or TCA 24-0078 Form.
Standard parts
(NAS, NSA such as: bolt, nuts, screw, fastener…)		 Certificate of conformity.
Ingredients, consumable (oil, sealant, grease…) Certificate of conformity.
Raw material (e.g. for local manufacturing) Certificate of conformity.

* JAA Form one issued after 28th of September 2004 for used parts and 28th of September 2005 for new parts will not be considered as an equivalent to EASA Form one.

External shipments:
All materials should be checked that all hazardous materials and substances are packaged as
required in the irregularity documents listed in ATA 300 specification.